From order handling to invoice checking: complete administrative processes, run end to end in the ERP you already have. Your team keeps the decisions.
20+
Customers in production
1M+
Cases per year
~8 wks
Live on average
Live simulation, this is how an AI coworker processes your documents, step by step.
Invoice F-2026-1847, Steel delivery week 14
billing@vanleeuwen.nl
0.0s
processing time
Data extraction
Invoice #, lines, VAT, amounts from PDF
Supplier validation
Van Leeuwen Buizen B.V., CoC & VAT-ID OK
Three-way match
PO-2026-0489 ↔ Receipt GR-1847 ↔ Invoice
Amount & tolerance
€ 9,321.84 incl. VAT, within 2% of PO
Posting proposal
GL 4100 → CC-210 Logistics → VAT ICP-21
Trusted by
& moreThe problem
Every organisation has two kinds of work. One creates competitive advantage. The other consumes capacity. The answer is collaboration: the AI coworker takes on the process work, your team keeps the decisions.
Entering orders, booking invoices, logging service tickets. Requires domain knowledge, but follows predictable patterns. Knowledge work that has become process work.
What your AI coworker does
Strategic decisions, customer relationships, exceptions that require judgement. This is where humans are irreplaceable.
Where your team focuses
The AI coworker handles the process work. Your team stays in control, handles exceptions and focuses on what actually adds value. Together they form the strongest team.
Pick your industry
An order desk in wholesale works nothing like a service counter on a building site or an accounts payable team. For each industry we work the story out in full, with the processes, the systems and the cases of that trade. Different industry? The pattern is the same: administrative, repetitive, high volume, and it always ends in your ERP.
Wholesale, manufacturing & distribution
Everything about the order desk back office: orders, purchase invoices, supplier confirmations and price lists, straight into SAP, AFAS, Exact, Dynamics 365, Odoo or whichever ERP you run.
Construction, installation & maintenance
Service tickets, work orders and purchase invoices that process themselves, straight into 4PS, Bouwworks, Bouw7, Metacom, Acto or whichever construction suite you run. From a ticket on site to an invoice without retyping.
Finance, accounting & shared services
Accounts payable, receivable and the monthly close: matching purchase invoices against order and receipt, preparing posting proposals and putting deviations to the approver.
The cost of waiting
Run it with your own figures. We use € 8 to € 15 of handling cost per manually processed case and a 1 to 8% error rate per line. Those are industry ranges, not AgentsLab numbers.
And the risk no spreadsheet catches: the knowledge of your process sits with a handful of people. The day your head of admin leaves, that knowledge leaves too. An organisation running on a few indispensable people is exposed at every resignation.
Indicative, based on industry ranges.
Watch it work
Real scenarios, replayed in your browser. The AI coworker logs every step with a score and a reason, and the irreversible click stays yours.
This is a simulation in your browser, not a live system. The scenarios are replayed real processing runs across four processes: from a case that runs on its own to one that deliberately stops.
You have to click. On a price deviation, the engineer choice on a handwritten work order, an ambiguous item line and the final posting, the AI colleague stops and waits for you. The timer switches to 'waiting for your approval': click a candidate or the button to carry on.
Demonstration based on anonymised, real processing runs. Names are fictional; amounts and scores come from worked cases.
Send us 10 anonymised documents. Within a week you will see what the AI coworker does with them, with no sales conversation.
The AI coworker continuously monitors your inbound channels, email, portals, shared folders, API integrations, webhooks. Every trigger is classified and routed automatically: an incoming order, invoice or service ticket, but also a status change, a new CRM record or a notification from an external system. No templates or rules: the AI coworker understands the context and learns your process.
Relevant data is extracted from any source: PDFs, scans, emails, Excel attachments, API responses, photos of handwritten forms. Order lines, amounts, SKUs, customer references, regardless of format or layout. No rigid OCR templates: the AI coworker understands the content and recognises what matters.
This is where the depth is. Extracted data is validated against the master data in your ERP. Does this customer exist? Is this SKU valid? Does the price match the agreement? We understand the data model of SAP, AFAS, Exact, Dynamics, Odoo, Bouwworks and construction suites like 4PS and Metacom, including the quirks. If you run something else, we learn that data model just as well. Missing data is filled in automatically.
The AI coworker creates, updates or completes records directly in your ERP. No generic API calls: we work natively with each system's business logic. From sales orders in Exact to invoice postings in AFAS, service tickets in Bouwworks or quotes in Odoo. Configured with your specific process rules and exceptions.
Your team stays in control. When in doubt, the AI coworker stops and escalates with full context and a concrete proposal: 'this price is 12% below the contract, here's what I suggest.' It reads like a colleague thinking along, where a system would return an error code. You review, approve and decide. The AI coworker learns from every correction and gets better with every interaction.
Depending on the process, the AI coworker sends confirmations to customers, suppliers or internal stakeholders. The full journey, from trigger to action, is visible in real time on the dashboard. Volumes, lead times, exception rates: you see exactly how your AI coworker performs.
The proof
Live production data from customers running today, not projections. Where a range is published, we calculate with the low end. The derivation sits below the table.
| Process | Before | Now | What it returns |
|---|---|---|---|
Order processing Technotrading Odoo | 1 to 2 min per order | 27 sec per order | ~320 hours back per year, whole team at senior level |
Service ticket processing Dammers Bouw Bouwworks | 10 min per ticket | 10 sec per ticket | ~1 FTE back on customer contact and invoicing |
Candidate screening BPM Company AI coworker Lara | ~30 screenings a day | ~97,000 screenings a year | 12× more screening capacity |
Invoice processing De Mandemakers Groep Multiple systems | Manual, invoice by invoice | 4 sec per invoice | hundreds of thousands documents processed per year |
Order processing
Before
1 to 2 min per order
Now
27 sec per order
~320 hours
back per year, whole team at senior level
Read the case
Service ticket processing
Before
10 min per ticket
Now
10 sec per ticket
~1 FTE
back on customer contact and invoicing
Read the case
Candidate screening
Before
~30 screenings a day
Now
~97,000 screenings a year
12×
more screening capacity
Read the case
Invoice processing
Before
Manual, invoice by invoice
Now
4 sec per invoice
hundreds of thousands
documents processed per year
Read the case
Figures from live production data, not a pilot. Technotrading: 5,397 cases over 3.5 months, annualised to ~18,500 orders at 63 seconds faster each. Dammers Bouw: ~1.5 FTE of back-office capacity, of which ~1 FTE flows back into substantive work after automation. BPM Company: 24,298 screenings in Q1 2026 against a previous cap of 30 a day. De Mandemakers Groep: hundreds of thousands of documents a year across several processes, averaging 4 seconds of handling time per invoice.
We are very happy with AgentsLab! After first contact in September 2024 we went live in November with our AI coworker for order processing, and we are already working hard on the next processes.
Compare your options
You can grow the back office, buy a scan-and-recognise tool, or have your IT partner build something bespoke. Put them side by side.
The AgentsLab team combines deep process expertise with a refreshingly practical approach. Highly credible.
Guarantees
Irreversible actions, like posting an order or emailing a customer, always stay with a person. You decide where that line sits, per process.
From original document to ERP posting, every step is logged with its confidence score and its reasoning. You can always see why the AI coworker did what it did.
Everything sits in your system: your customers, your items, your postings. Processing happens inside the EU, to ISO 27001 standards. Ending with AgentsLab means carrying on as before, with no migration.
If the AI coworker is unsure it stops and escalates with full context and a concrete proposal. Doubt is a reason to stop, never a reason to post anyway.
The journey
We show you who we are, how we can help and how we think about AI. We share our view on AI coworkers, show live demos of current implementations and explore together where the opportunities are in your organisation. At the end you'll have a clear picture of what's possible and what a logical first step would be.
Outcome
Clear picture of the possibilities and a first direction
FAQ
An AI coworker is a digital team member that autonomously runs complete business processes, from order handling and invoice processing to service requests. Where chatbots and copilots wait for instructions, an AI coworker takes ownership: it reads documents, enters data into your ERP, chases approvals and escalates when needed. The human always stays in the decision-making seat.
AgentsLab builds AI coworkers that automate end-to-end back-office processes for mid-market and enterprise organisations. We integrate deeply with existing business systems, among them SAP, AFAS, Exact Globe, Exact Online, Microsoft Dynamics 365, Odoo, Bouwworks, 4PS, Bouw7, Metacom and Acto. No new applications, no major IT projects. Our AI coworkers plug into how you already work.
The most common processes are order handling, invoice processing, service tickets and document classification. In principle, any structured, repetitive back-office process can be automated. Think of anything where people currently read emails manually, rekey data or verify documents by hand.
Chatbots answer questions and RPA clicks buttons. Both stop the moment something deviates from the script. An AgentsLab AI coworker understands context, interprets unstructured input like emails and attachments, and handles the full process. Including exceptions, escalations and hand-offs to the right colleague.
We have proven integrations with SAP, AFAS, Exact Globe, Exact Online, Microsoft Dynamics 365, Odoo and Bouwworks among others, and in construction with 4PS, Bouw7, Metacom and Acto. Not seeing your system? Then we build the integration on whatever API it exposes. That is not an exception, it is the normal route for every new customer. The integration is two-way: the AI coworker reads from and writes to your existing systems.
AgentsLab works with organisations in construction, wholesale, retail and financial services. The common denominator is a high volume of repetitive administrative work and the desire to free up existing teams without hiring more people.
On average 8 weeks from kick-off to production. Counting from the first conversation, including the intro call, Quick Scan and design, allow around 10 weeks. We start with a structured analysis phase, build the AI coworker on your actual data, and embed with your team until the agent operates independently. After that we monitor and keep optimising.
Our AI coworkers operate with a human-in-the-loop approach: when in doubt or on exceptions, the AI escalates to a human colleague. In practice, we see exception rates below 5% at customers. The AI learns from every correction, so accuracy improves over time.
A fixed monthly fee per process, from € 150 for a small process up to € 2,400 at 5,000 cases a month, plus a one-off implementation. Maintenance is included. The investment typically pays for itself within three to six months. See the full tiers and run your own business case on the pricing page.
See the pricingYes. We work to ISO 27001 standards and sign a data processing agreement (DPA) with every customer. Data is processed inside the EU on Microsoft Azure infrastructure. We never sell or share customer data with third parties.
The AgentsLab platform currently processes well over a million cases per year across more than 20 organisations. Our AI coworkers run 24/7 and scale with peak moments without adding capacity.
Book an intro call via agentslab.eu. Together we map your process, identify where the biggest impact is, and deliver a concrete business case. An honest conversation about what AI can mean for your operation, with no commitments and no sales pitches.
Start small
Start with the bottleneck. In about 90 minutes we map the process together, work through the business case, and you know what an AI coworker returns. From there it is 8 weeks to production on average.